21 May The Key Ingredients for a Great Onboarding Experience in 2025

Posted at 15:04h in 2. Digital by

A new hire’s first few weeks set the tone for their entire employee journey. Research shows that a strong onboarding process can improve retention by 82% and productivity by 70% (SHRM, 2021). Yet, many companies still rely on outdated, paper-based processes that fail to engage employees effectively. 

As we move into 2025, the expectations of new hires – particularly digital-native Gen Z and Millennial workers – demand seamless, personalised, and tech-enabled onboarding. The right Learning Management System (LMS) can make all the difference. 

At Accipio, we specialise in Moodle, Moodle Workplace, and Totara Learn – powerful digital learning platforms that transform onboarding from a compliance exercise into an engaging, strategic advantage. 

So, what does an organisation need to deliver an outstanding onboarding experience in 2025? Here are the key ingredients, backed by research and how Accipio’s solutions make it possible. 

  1. Personalised & Adaptive Onboarding Journeys

One-size-fits-all onboarding no longer cuts it. Research by Bauer (2021) found that employees who received personalised onboarding were 3.5 times more likely to report high job satisfaction. 

How Accipio Delivers This: 

  • Moodle Workplace allows for role-based learning paths, ensuring new hires only see relevant training. 
  • Totara Learn’s dynamic audiences enable adaptive content delivery based on job function, location, or skill level. 
  • AI-driven recommendations (via integrations) suggest courses based on individual progress. 

 

  1. Microlearning & Just-in-Time Resources

Cognitive load theory (Sweller, 1988) tells us that people absorb information best in small, digestible chunks. Traditional onboarding often overwhelms new hires with lengthy manuals and day-long sessions. 

How Accipio Delivers This: 

  • Moodle’s mobile app provides bite-sized learning modules accessible anytime, anywhere. 
  • Totara’s evidence-based learning lets employees upload real-time proof of competency (e.g., a recorded sales pitch). 
  • Gamified quizzes & flashcards reinforce key concepts without overwhelming learners. 

 

  1. Social & Collaborative Learning

Onboarding isn’t just about processes – it’s about people. A study by Klein & Polin (2022) found that employees with strong social connections during onboarding were 50% more likely to stay long-term. 

How Accipio Delivers This: 

  • Moodle Workplace’s social features (forums, peer groups) help new hires connect with colleagues. 
  • Totara’s mentorship programs can be automated, matching new employees with experienced mentors. 
  • Virtual “buddy systems” via discussion boards and cohort-based learning activities. 

 

  1. Gamification & Engagement Drivers

New hires retain more when learning is engaging. Research by Landers & Armstrong (2017) found that gamified onboarding increased knowledge retention by 40%. 

How Accipio Delivers This: 

  • Badges & certifications (Moodle’s native gamification tools). 
  • Leaderboards & progress tracking (Totara’s performance dashboards). 
  • Scenario-based learning (interactive simulations in Moodle Workplace). 

 

  1. Continuous Feedback & Improvement

Onboarding shouldn’t end after the first month. A study by BambooHR (2023) revealed that 31% of employees quit within six months due to poor onboarding. 

How Accipio Delivers This: 

  • Automated pulse surveys (Moodle’s feedback activities). 
  • Totara’s advanced reporting identifies drop-off points and engagement trends. 
  • AI-powered analytics suggest course corrections in real time. 

 

Final Thoughts: The Future of Onboarding is Powered by Accipio 

The best onboarding in 2025 will be:
✅ Personalised  – Moodle Workplace & Totara adapt to each hire.
✅ Engaging – Gamification & social learning keep employees motivated.
✅ Continuous – Feedback loops ensure long-term success.
✅ Data-Driven – Real-time analytics refine the process. 

At Accipio, we help organisations transform onboarding with Moodle, Moodle Workplace, and Totara Learn. Our expertise ensures your LMS isn’t just a training tool – it’s a strategic asset for retention and performance. 

Ready to supercharge your onboarding for 2025? Get in touch to learn more about our Moodle and Totara solutions today.

 

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